Trade Associations and Exhibiting- Needing Assistance

I’d love to have a sit down one day with the major vendors in the exhibit shipping and setup arena. Why? Well, I’d like to convince them to offer a session at IAAP’s (International Association of Administrative Professionals) annual convention or another Admin event so we can better understand and properly utilize the shipping info for sending and returning exhibits from tradeshows.

I’ve probably had to do exhibit and materials shipping about 25 times in my career, a small booth (10x 10). Many of my peers do this as well because in DC- the associations have smaller staffs, and the admins take on meetings and events support.

A tradeshow may have a designated vendor one MUST use and sometimes they do not. Or, there are very strict rules about electrical setup and booth delivery based on whether the convention hall has union staff. It’s all quite complicated. And, I don’t find the online setups particularly easy to follow -though some are definitely better than others.

I suppose it would be like any other task… do it enough times and one gets the hang of it.. but I really think it would benefit IAEE (International Association for Exhibit and Events) or CEIR (Center for Exhibition Industry Research) would consider an education session for the admin crowd. I’m sure it would be beneficial to both groups. Until then, I recommend attending the HSMAI affordable meetings show – ( to learn as much as you can.. to benefit your company or association.

Of course, I’ll forward this thought to the folks at IAAP Education Department.. for them to mull at the 2010 meeting in Boston.

Author: KMK Foley

Storyteller. Wicked sense of humor. Tenacious learner, Coffee Lover, especially Dunkin' Donuts.