Ever have one of those weeks?
The same kind of conversation is brought up again and again?
(Bet you thought I was going to write about personal relationships.. but I’m not!)
The annual review.
What tends to happen at review time with some folks is that they are using this time to defend or explain, rather than look forward or acknowledge successes. I cannot stress enough to my peers just how important it is to take time to document your work, document the work OUTSIDE your job description, keep clippings and emails of the thanks you receive for your contributions. (You do get those, right?)
I keep a kudos file. Every project, every thank you, every article I forwarded that is company-relevant goes into this file throughout the year. If your company tracks your time by project code or department code, ask if you can have a summary of the percentage of time assigned to codes outside your direct department. You may begin to see how much value you are providing outside your own group.
Why do this? Well, I personally like to take a look back and get a perspective of what I accomplished over the last year. I also use it as data to support my earnings increase requests.
For example, if you are spending 3 hours per week, taking on a task that used to belong to an administrative position that was eliminated..and let’s say that person was earning $20.00 per hour-hypothetically, it would convert to 60.00/week at 50 weeks. That’s $3,000 a year worth of work you are doing, and doing well. You could make the argument for a $3,000 raise.. but honestly do we think that is realistic in this economy? Nah, not really.
But.. you could ask for say.. $1,500 dollars to go towards a skill that is directly beneficial to the company bottom line – say, Adobe class or Access, etc.. I can come back and share what I’ve learned with the other administrative staff members. So HR says no for this year.. but now, you’ve set a precedent. You are stating, “I’m providing added value by reducing the bottom line and helping keep the high level of customer service for internal and external customers. Hopefully, my continued contributions outside my job scope will be considered when budgeting for reviews and compensation adjustments next year.”
So, keep track of all the little (and big) things you do– throughout the year. When it is time to write up your self-appraisal, you’ll have all the information you need to state your case.