Typical Day….. in the admin life
I thought it would be a good opportunity to kind of check in on the typical task-filled day. Here’s what was on my list today.
- Follow up on A/R
- Seek out vendors for cubicle panels
- Customer Service tickets follow up, including webmeeting and calls
- Find restaurant and schedule reservation for luncheon for a staff member’s send off party
- Order supplies for two new staff members
- Request IT equipment and additional network cords
- Update new client and contact information in database and contacts system
- Review project list with one of our project managers to make certain our client is receiving followup and communication on tasks as they are resolved
- Attend staff-wide projects meeting
- Search internet for going away gift for staff member leaving
- Reschedule marketing meeting to review new tradeshow exhibit design
- Pull promo catalog items for tradeshow order
- Start gathering information and set up for the company newsletter for this quarter..
- Contacted Assoc. of Professional Office Managers for vendor resources
- Make list of client admins – I want to send them an acknowledgment for Administrative Professionals Day. (4/26/06)
.. I’m sure I’m forgetting at least one or two things ..but you get the gist.
What about you? If you take the time to jot a list of what you accomplish .. it’s a good feeling to validate why you are tired after your workday..but also to say, “Hey! I got alot done today.”
And you know what? I did get alot done today. Tomorrow’s Friday.. Yeah!
It’s April. Almost Easter. My brain has been full of thoughts of.. Administrative Professionals Week and the annual cruise brunch that my chapter (Go Capital Chapter!) sets up, the Saturday before Administrative Professionals Day.
I must admit to being disheartened at friends and family who believe that being an admin is below me. What does that mean really? I have to pester my husband to no end to recognize the effort and work put in by the two administrative staffers at the company where he works. Some people call it doing the sh.. work no one else wants to do.
That’s partly true I suppose… very few folks like to do collection calls, copy and collate books for board meetings, order the catering for the next staff meeting, or the big one.. replace the toner cartridge on the printer. I guarantee they are glad there is someone who finishes the job for them.
I swear, there ought to be a degree (some sort of Associates in engineering) for admins.. earned by years of a) clearing paper jams, b) replacing toner parts c) salvaging pda’s -post coffee spill. Seriously, one time, my husband (in a company of engineers and sales) told me that they couldn’t find a paper jam in this huge copier and no one had used it for 6 Months!! Naturally, I showed off.. drove with him to the office, pulled open every single nook, cranny and tray… lo! and behold! there it was… Can you imagine.. not using a major piece of equipment because of that? I gloated.. (I guess I still am..)
What’s my point? The admins who are willing to take on adminstrative stuff.. fun, not fun and sometimes downright tedious.. keep the machinery moving… the company, the cash flow, the morale..
Think about that the next time the admin in your workplace lets you know the color printer is up and running again. Odds are .. the admin fixed it….
In Managing Up- Rosanne Badowski-Executive Assistant to
Jack Welch former CEO of GE.. tells what it takes to work for the top honchos..
WARNING… reality check.. if you’ve got kids.. or other time /family commitments.. it’s pretty tough to squeeze all the work in at that level… but.. hey.. I think anyone with enough caffeine might be able to do it.
check it out.. interesting read………and frankly.. you know she earned every penny…
Organizational Change- It’s a given…. How do successful admins survive change?
Experience does matter. Attitude matters. Approach matters.
Here’s why it matters:
Experienced admins know when to pick a battle, intuitively knows when to stay away from the boss and /or co-worker who is pre-postal…
Attitude.. griping..begets griping.. if you are that miserable.. leave.. if not, shut up… and be happy you have a job
Approach.. better come with a potential solution to your beef.. ..don’t waste time by expecting a frazzled boss to solve your problems.. they are your boss.. NOT your parent. You.. are an adult (disappointing, no?) Take care of your own business!